What is Procurement Administration Shared Services (PA SS)?

Procurement Administration Shared Services supports procurement administrative functions for entities that are part of SCSJ. Public Procurement plays an important role in ensuring transparency, fairness, and the protection of taxpayer dollars.

The PA SS utilises advanced procurement technology through expanded services on the Government of Jamaica’s Electronic Procurement (GOJEP) platform.

This robust procurement system promotes fair competition that enables public trust and supports accountability in government. PA SS promotes this through open, transparent, and public competition while ensuring quality and fair pricing of goods and services.

Key Features of the PA SS:

Advanced ICT procurement tendering services supported by GOJEP and a case management system
Highly skilled procurement subject matter experts
Customer-centric focused
Better tracking of requests through performance management dashboards and indicators

Our Services

This Shared Service administers the procurement tender process for restricted bidding, open national competitive bidding, and open international competitive bidding. These are:
  • The preparation of standard tender documents
  • Creating and publishing tender competitions
  • Managing the supplier clarification process
  • Bid opening and closing activities
  • Publishing bid evaluation results
  • Contract award activities
  • Catalogue administration activities
  • Procurement reporting

How PA SS Works

The PA SS receives procurement requests electronically from the MDA procurement team and then executes the following activities within GOJEP:

The PA SS communicates and manage service requests from the MDAs through its case management system (CMS). The CMS assigns tickets and tasks to team members and is measured against the SLAs.

Creates and publishes competition bids
Responds to vendor queries
Inputs evaluation criteria and subsequent results
Initiates the standstill period
Publishes competition results
Submits contract award or termination results
Prepares and submits vendor contracts